In selecting proposals, the city will be seeking a fair distribution and to achieve diversity of projects, activities, resources, and teaching tools for the target audiences.
If there are too few eligible proposals or if they do not meet the specified criteria, the city may forgo awarding the entire $400,000 allocated for this call for proposals. For the same reasons, it may also decide to transfer funds not used for one stream to the other. In all cases, the city may grant less than the initially requested or required funding (stream 1) or professional fee (stream 2) in the proposal by suggesting mutually agreed upon changes.
The selection committee is composed of Montréal municipal employees (Bureau du design, Service du développement économique, Service de la culture, Service de l’urbanisme et de la mobilité, and one borough) and staff from the ministère de la Culture et des Communications.
The process will involve five steps:
The Bureau du design will verify the eligibility of organizations and businesses before evaluating the submissions based on the mandatory criteria to determine whether they merit more thorough analysis.
The committee will examine the eligible proposals based on the criteria listed below and create a list of proposals that will move on to the next step—the interview.
Organizations and businesses invited to an online 30 minutes interview will be given an opportunity to present their proposal orally and interact with selection committee members by answering more detailed questions or by reframing certain aspects of their proposals to foster a better tie-in with the stated goals, criteria and budget.
4. Final selection
After the interviews, the committee will make its final selection and issue recommendations for funding distribution and service contract amounts. Organizations and businesses will be informed of these recommendations, after which they may decide to move on to the next step.
5. Agreements and approvals
For each selected proposal, an agreement will be signed between the city and the organization or business. The agreements, whether for funding or service contracts, will be submitted for approval by the relevant decision-making body, after which the work may begin. These formalities are expected to take at least four to eight weeks.